Submitting a Hearing Report Attachment

As a covering attorney, achieving an optimal outcome involves uploading all applicable attachments you might have received from the court and including them in your final Hearing Report or, at the very least, indicating where or how the client can retrieve the related attachments. Below are instructions for uploading attachments while submitting your hearing report and how to submit additional documents (if needed) after submitting a report.

Adding an Attachment When Submitting a Hearing Report

The most common method of adding a document to your Hearing Report is when you’re submitting your report.

In the Outcome section of your Hearing Report, there are three areas where you are prompted to upload any accompanying documents. When answering YES to any of the following questions: Was a Judgment Granted?, Was a Motion Granted?, or Was Stipulation of Settlement Agreed to?, you are then prompted to answer the required follow-up question: “Do You Have Accompanying Judgment Files to Upload?”

If you answer YES, you can proceed by uploading your documents using the built-in document upload box (shown below).

If you answer NO to “Do You Have Accompanying Judgment Files To Upload?”, you must provide further details on how the client can retrieve those documents. Below is a screenshot of your available response — please select the answer that most closely represents how a client can retrieve their documents.

Some of the retrieval answers automatically add an Action Item to the Next Steps section of the hearing report. In these instances, you will need to indicate the specific action the client must take. To draw attention to this, we’ve included a yellow banner reminder in the Next Step sections.

*PLEASE NOTE* Answering "Do You Have Accompanying Judgment Files To Upload?" is now required. Attempting to skip or bypass these questions will return a conflict error (example below) indicating you must select an answer (and provide the next steps, when applicable) before submitting your hearing report.

In the event you forget to include all the attachments while submitting your hearing report, you still have the opportunity to upload them via your Docketly dashboard or email.

Adding an Attachment via the Docketly Dashboard

To complete this action, follow these steps:

Click the Reports button on the left-hand menu, and find the hearing report to which you’d like to upload an attachment (either by scrolling through the list or entering the hearing locator).
Next, click the Attachments tab on the left-hand menu. From the Attachments tab, you will see all existing documents you’ve uploaded to that specific Hearing Report.
Finally, upload your documents via the drag-and-drop or click-to-select options.

Adding an Attachment via Email

If you find that emailing an attachment is easier, we can also accommodate that. However, it does require a slight account configuration before you can upload documents.

Step 1 — Configure Your Account

From your Docketly dashboard, click the user avatar in the top-right corner and scroll to the Security section.
Next, check the box labeled "Allow Email-In" to enable this option, and then click the Save button.

Step 2 — Upload Attachments

Begin by composing an email to attachments@docketly.com, making sure the email address you’re using matches your Docketly profile.
Add only the 6-character hearing locator in the email subject line.
Attach the document to the email.
Hit send!

Our system will process the email, post the attachment, and log the activity. If the client has already read the hearing report, we will send them a message with a link to the new attachment.